Please take a look through our policies and procedures below and always, ALWAYS, send us along any questions you may have. We look forward to meeting you to discuss how to help your child succeed! Enrolment Procedure STEP 1: We are eager to get to know you, so the first step in expressing interest in enrolment with Via Vita Academy is to fill out this application. The questions are detailed, so please give yourself plenty of time to complete the application. If you need assistance, please email us at email@example.com.
STEP 2: Once your application is received and reviewed, we will contact you to either place your family on a waitlist, or if a spot is available, we will set up an informal family meeting. At the meeting, we will go over any further questions, tour the school, and get a better feel for what you're looking for in our school. Prior to enrolment, we may ask your child to Try School for a Day, if time permits and only if needed/able, to ensure our school is the right fit.
STEP 3: Pending the details in Step 2, we will invite you to sign the papers and secure your enrolment. You will need to have your deposit amount ready to be paid (EMT Preferred, but we also accept cash and cheque). Also, please have your payment structure for the rest of your tuition ready to submit (ie: post-dated cheques, EMT's (Preferred), or cash) and we can discuss any further questions you might have.
Please note: As of June 2022, there are only spots available in Pre-Kindergarten. All other grades are full, unless we find a way to make room and open up a spot. We encourage you to fill out the application early to be higher on the waitlist, in case we have an opening!
Tuition *Please inquire for mid-year enrolment fees, as they vary depending on the month of enrolment, and are different than the full price listed below. Our tuition fee includes all of our educational programming and most traditional school supplies. The tuition fee for the 2022-23 school year is $11,000 (Grades PK-9). Payment structure options are either:
$11,000 paid in full upon enrolment
OR Payment of non-refundable deposit of $1000 upon enrolment and ten post-dated payments of $1000 dated for the 1st of every month September-June.
OR another arrangement made with Via Vita Academy.
$10,000 paid in full upon enrolment;
OR Payment of ten post-dated payments of $1000 for the 1st of every month September-June.
OR another arrangement made with Via Vita Academy.
Payments are preferred through electronic money transfer (EMT), but are also collected through cheque, or cash. Please make cheques payable to Via Vita Academy Ltd. and/or EMT payments to firstname.lastname@example.org
Receipts For tax purposes, children in the pre-K program are issued a full receipt of all fees paid. For school-aged children, we can issue a receipt of 40% for childcare expenses, per school aged child. This is calculated at $5/hour for 3 hours/day of childcare, allowing 1.5 hours for recess and lunch, .75 hours at the start of each day and .75 hours at the end of each day. Families who pay additional fees for After School Care will receive an additional receipt for childcare.
Late Registration If space is available, registration will remain open after the start of September. If late registration occurs, tuition, including your non-refundable deposit, will be prorated.
Refund Policy If you are leaving, we are very sad to see you go! We expect to be working closely with you every step of the way to ensure your departure runs smoothly on both ends. You deposit is non-refundable. We require four months notice and payments for withdrawal. No refunds will be given after February 1st for any withdrawals and payments for the remainder of the school year are still required.
NSF Policy There is a charge of $25 in the case of each NSF cheque
Overdue Fees Policy We are a small school. Every student and family is valued and is important to the life of the school. We expect each family to work with the payment policies of the school to ensure its survival. Payments are expected to be secured upon enrolment and for all potential hiccups to be dealt with efficiently and responsibly by Via Vita Academy and the families involved. Therefore, if a payment is missed, no matter the reason, it is expected that the payment will come in as soon as possible. For every full week a payment is late, a fee of $25 will be added to the original tuition payment. If this pattern reaches 3 months of missed payments, active recruitment will begin to replace that student’s spot in the Academy and teaching reports will be withheld from the family until all fees are paid in full.
Extra Fees & Supplies Via Vita Academy provides all basic school supplies for work at school. Students are required to provide their own lunch, snacks, water bottle, school outing fees, outdoor gear, uniform, technology device, yoga mat, and various other small items throughout the year. Before/After School Care Before school supervision is provided at $5/day per student for care from 7:30-8:30am. After school care is provided from 3:30-5:30pm for $10/day per student. No pre-registration required, use as needed. We invoice families at the end of the month with extra supervision fees due.
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